Constitution and Bylaws of
The American Advertising Federation Chapter of
The City College of New York
Article I: Organization Name
Section 1. This organization shall be known as The American Advertising Federation Student Chapter of The City College of New York (CCNY AAF) and shall be affiliated with the Academic Division of the AMERICAN ADVERTISING FEDERATION (AAF) and District 2 of the AAF.
Article II: Objective & Purpose
Section 1: The purposes of this AAF college chapter shall be:
(1) to provide and promote a better understanding of the functions of advertising and of its values;
(2) to stimulate and encourage advertising professionalism through advertising education;
(3) to apply the skills, creativity and energy of advertising to help solve social problems;
(4) to develop the individual abilities of its members; and
(5) to promote fellowship and free exchange of ideas.
Article III: Membership
Section 1: Membership shall be open to all students currently registered at the City College of New York. No students will be denied membership because of race, color, ethnicity, handicap, or religious affiliation.
Section 2: Application for membership must be in writing and accompanied by a check for the annual dues.
Section 3: After approval, each applicant shall be notified of acceptance for membership by a letter, signed by the chapter president and the chapter’s academic adviser.
Article IV: Finances
Section 1: Membership dues shall be $55 a year, payable in advance, which shall include the affiliation fee of $0 per year in the AMERICAN ADVERTISING FEDERATION.
Section 2: Any member of the chapter whose dues have not been rectified for one quarter shall be so notified by the treasurer, citing the provision of this section. If such debts are not paid within 30 days after such notification, the member shall be notified again and granted 30 days grace. At the end of this period, if dues remain unpaid, his or her membership shall be forfeited. Only members whose dues are paid shall be entitled to vote at chapter elections.
Article V: Board of Directors
Section 1: The management of the affairs of this chapter shall be vested in
the board of directors.
Section 2: The board of directors shall include the following elected officers: president, vice president, secretary, and treasurer.
Section 3: A schedule of regular meetings of the board of directors shall be set up by the board within 30 days after the beginning of the academic year. Special meetings may be called by the president. Notice must be given a minimum of five days in advance of the meeting.
Section 4: All actions of the board of directors shall be subject to reversal by the chapter by a two-thirds vote of those present, if a quorum.
Section 5: In the case of an officer or director being incapable or unable to perform their duties (as per review by the chief executive officer of the board and board of directors), the board of directors may appoint a temporary member to fulfill the position until a proper member can be selected via election.
Article VI: Duties of Officers and Directors
Section 1: The president shall be the chief executive officer of the chapter and of the board of directors and shall preside over all meetings of the chapter and the board of directors. The president shall appoint all committee chairpersons, and such appointments are subject to the approval of the board of directors. The president and the treasurer shall sign all written contracts and obligations of the chapter, which must have prior approval of the board of directors to be legal and binding.
Section 2: The vice president shall be vested with all the powers and shall perform all the duties of the president in his/her absence. The vice president is the second chief executive officer of the organization, being under the president.
Section 3: The secretary shall keep a true and accurate record of all proceedings of the chapter, send out all notices and shall have charge of the clerical work of the chapter.
Section 4: The treasurer shall receive and deposit in the name of the chapter, in a bank or trust company, all money; issue receipts; make all authorized disbursement; and at each annual meeting render an itemized statement, certified by an auditing committee.
Section 5: The board of directors shall have charge of the general management and is the governing body of the chapter, can authorize and audit all expenditures and approve all appointments, and is responsible for the main decision of the body as a whole.
Section 6: The president or a student alternate shall represent the organization at the annual conference of the AMERICAN ADVERTISING FEDERATION, District 2. In the event of the president’s inability to attend, the alternate shall be selected by the board of directors.
Article VII: Committees
Section 1: The president may appoint such committees as necessary to conduct chapter business. No committee shall have the authority to commit the chapter on matters of policy or to create financial obligations. All committee plans and actions shall be subject to the approval of the board of directors.
Article VIII: Meetings and Quorum
Section 1: The annual meeting of the chapter, for the purpose of election and installation of officers and other general business, shall be held in the fall of each year. Written notice of the same shall be sent to each member at least two weeks prior. The date, hour and place of meeting, as determined by the board of directors, must be included in the notice.
Section 2: Regular meetings may be held at such times and places as the board of directors may determine.
Section 3: Special meetings may be called by the president, by the board of directors or by written request by any five (5) members in good standing, provided all members are notified in writing of time, place and purpose of the meeting.
Section 4: Twenty-five percent of the active members shall constitute a quorum for the transaction of business at any meeting of the chapter.
Section 5: One-third of the board of directors shall constitute its quorum for the transaction of business.
Section 6: A simple majority of any committee shall constitute its quorum.
Article IX: Elections
Section 1: Elections shall be held at the annual meeting and shall be by secret ballot. Only members in good standing (dues paid) shall be nominated for office or be allowed to vote.
Section 2: A majority vote is required to elect directors. In the case of a tie vote for the board of directors, the election shall be decided by the board of directors.
Article X: Bylaws, Parliamentary Authority, and Amendment Procedures
Section 1: This constitution and bylaws shall become the constitution and bylaws of the AAF college student chapter of the City College of New York by a two-thirds vote of the members present, if a quorum, at any regular or special meeting, providing members have been given written notice at least one week in advance.
Section 2: Robert’s Rules of Order, Revised, shall be the authority of this chapter in all matters not covered by these bylaws.
Section 3: The constitution and bylaws of the chapter may be amended at any regular meeting of the chapter by a two-thirds vote of the members present at the meeting. A quorum must be present.
Article XI: Dissolution of the Club/Organization
Section 1: In the event of the dissolution of the CCNY AAF, all accumulated funds and assets generated from student activity fees shall be returned to the OSLLD. All funds and assets not generated from student activity fees shall be distributed on leaving members of the CCNY AAF, or may be donated to the City College of New York or any charity.
Section 1. This organization shall be known as The American Advertising Federation Student Chapter of The City College of New York (CCNY AAF) and shall be affiliated with the Academic Division of the AMERICAN ADVERTISING FEDERATION (AAF) and District 2 of the AAF.
Article II: Objective & Purpose
Section 1: The purposes of this AAF college chapter shall be:
(1) to provide and promote a better understanding of the functions of advertising and of its values;
(2) to stimulate and encourage advertising professionalism through advertising education;
(3) to apply the skills, creativity and energy of advertising to help solve social problems;
(4) to develop the individual abilities of its members; and
(5) to promote fellowship and free exchange of ideas.
Article III: Membership
Section 1: Membership shall be open to all students currently registered at the City College of New York. No students will be denied membership because of race, color, ethnicity, handicap, or religious affiliation.
Section 2: Application for membership must be in writing and accompanied by a check for the annual dues.
Section 3: After approval, each applicant shall be notified of acceptance for membership by a letter, signed by the chapter president and the chapter’s academic adviser.
Article IV: Finances
Section 1: Membership dues shall be $55 a year, payable in advance, which shall include the affiliation fee of $0 per year in the AMERICAN ADVERTISING FEDERATION.
Section 2: Any member of the chapter whose dues have not been rectified for one quarter shall be so notified by the treasurer, citing the provision of this section. If such debts are not paid within 30 days after such notification, the member shall be notified again and granted 30 days grace. At the end of this period, if dues remain unpaid, his or her membership shall be forfeited. Only members whose dues are paid shall be entitled to vote at chapter elections.
Article V: Board of Directors
Section 1: The management of the affairs of this chapter shall be vested in
the board of directors.
Section 2: The board of directors shall include the following elected officers: president, vice president, secretary, and treasurer.
Section 3: A schedule of regular meetings of the board of directors shall be set up by the board within 30 days after the beginning of the academic year. Special meetings may be called by the president. Notice must be given a minimum of five days in advance of the meeting.
Section 4: All actions of the board of directors shall be subject to reversal by the chapter by a two-thirds vote of those present, if a quorum.
Section 5: In the case of an officer or director being incapable or unable to perform their duties (as per review by the chief executive officer of the board and board of directors), the board of directors may appoint a temporary member to fulfill the position until a proper member can be selected via election.
Article VI: Duties of Officers and Directors
Section 1: The president shall be the chief executive officer of the chapter and of the board of directors and shall preside over all meetings of the chapter and the board of directors. The president shall appoint all committee chairpersons, and such appointments are subject to the approval of the board of directors. The president and the treasurer shall sign all written contracts and obligations of the chapter, which must have prior approval of the board of directors to be legal and binding.
Section 2: The vice president shall be vested with all the powers and shall perform all the duties of the president in his/her absence. The vice president is the second chief executive officer of the organization, being under the president.
Section 3: The secretary shall keep a true and accurate record of all proceedings of the chapter, send out all notices and shall have charge of the clerical work of the chapter.
Section 4: The treasurer shall receive and deposit in the name of the chapter, in a bank or trust company, all money; issue receipts; make all authorized disbursement; and at each annual meeting render an itemized statement, certified by an auditing committee.
Section 5: The board of directors shall have charge of the general management and is the governing body of the chapter, can authorize and audit all expenditures and approve all appointments, and is responsible for the main decision of the body as a whole.
Section 6: The president or a student alternate shall represent the organization at the annual conference of the AMERICAN ADVERTISING FEDERATION, District 2. In the event of the president’s inability to attend, the alternate shall be selected by the board of directors.
Article VII: Committees
Section 1: The president may appoint such committees as necessary to conduct chapter business. No committee shall have the authority to commit the chapter on matters of policy or to create financial obligations. All committee plans and actions shall be subject to the approval of the board of directors.
Article VIII: Meetings and Quorum
Section 1: The annual meeting of the chapter, for the purpose of election and installation of officers and other general business, shall be held in the fall of each year. Written notice of the same shall be sent to each member at least two weeks prior. The date, hour and place of meeting, as determined by the board of directors, must be included in the notice.
Section 2: Regular meetings may be held at such times and places as the board of directors may determine.
Section 3: Special meetings may be called by the president, by the board of directors or by written request by any five (5) members in good standing, provided all members are notified in writing of time, place and purpose of the meeting.
Section 4: Twenty-five percent of the active members shall constitute a quorum for the transaction of business at any meeting of the chapter.
Section 5: One-third of the board of directors shall constitute its quorum for the transaction of business.
Section 6: A simple majority of any committee shall constitute its quorum.
Article IX: Elections
Section 1: Elections shall be held at the annual meeting and shall be by secret ballot. Only members in good standing (dues paid) shall be nominated for office or be allowed to vote.
Section 2: A majority vote is required to elect directors. In the case of a tie vote for the board of directors, the election shall be decided by the board of directors.
Article X: Bylaws, Parliamentary Authority, and Amendment Procedures
Section 1: This constitution and bylaws shall become the constitution and bylaws of the AAF college student chapter of the City College of New York by a two-thirds vote of the members present, if a quorum, at any regular or special meeting, providing members have been given written notice at least one week in advance.
Section 2: Robert’s Rules of Order, Revised, shall be the authority of this chapter in all matters not covered by these bylaws.
Section 3: The constitution and bylaws of the chapter may be amended at any regular meeting of the chapter by a two-thirds vote of the members present at the meeting. A quorum must be present.
Article XI: Dissolution of the Club/Organization
Section 1: In the event of the dissolution of the CCNY AAF, all accumulated funds and assets generated from student activity fees shall be returned to the OSLLD. All funds and assets not generated from student activity fees shall be distributed on leaving members of the CCNY AAF, or may be donated to the City College of New York or any charity.